How to enhance security for remote teams

By Cam Velasco

CEO & Co-Founder
Published: Mar 6, 2024
Working with international remote teams brings unique security challenges. In this article we'll explore how companies can enhance security for remote teams.
A digital illustration of a glowing cybersecurity shield with a keyhole emblem, symbolizing online security, floating above a binary code landscape.

Working with international remote teams brings unique security challenges. Here’s how to enhance security for remote teams:

  • Understand Security Risks: Know the risks of data transit, regulatory landscapes, and insider threats.
  • Implement Robust Security Policies: Use strong passwords, control access, encrypt data, and train your team.
  • Ongoing Awareness Training: Regularly update your team on security practices using tools like KnowBe4.
  • Use Secure Collaboration Tools: Opt for platforms like Google Workspace and Microsoft 365, and enable two-factor authentication and other security features.
  • Conduct Regular Pen Testing: Identify vulnerabilities with services like HackerOne.
  • Ensure Secure Backups & Recovery: Protect your data with solutions like Veeam.

By focusing on these areas, you can safeguard your operations against various security threats.

Regulatory Landscape

Different places have their own rules about keeping data safe and private, especially when that data moves across borders. For instance:

  • In the EU, there’s a rule called GDPR that’s really strict about how to handle data from people living there. If you don’t follow the rules, you could be fined a lot of money.
  • Some countries, like China and Russia, require certain data to be kept on servers within their borders.

It’s crucial to know these rules and make sure you’re following them. If you’re not sure, it might be a good idea to talk to someone who knows the legal stuff well.

Data Transit Challenges

With team members logging in from all over, your company’s sensitive information is constantly being sent across networks and borders. This brings up a few problems:

  • Data interception: If data isn’t protected properly, hackers can grab it while it’s moving from one place to another. Using a VPN can help protect data by making it unreadable to outsiders.
  • Jurisdictional variability: Sometimes, data has to go through places that aren’t very good at keeping data safe. Picking cloud storage and services that are serious about security can help.
  • Insider risks: When more people, especially from different countries, can see sensitive data, there’s a higher chance someone might misuse it. It’s smart to only let people access what they really need and to keep a close eye on all devices that can access your data.

Taking steps early to deal with these risks can make working with international teams safer. Things like making data unreadable to outsiders (encryption), using cloud services that protect your data, and controlling who can see what (access controls) are good ways to keep your information safe.

Robust Security Policies

Having strong rules for online safety is super important when your team members are in different countries. This helps prevent problems like stolen data, people getting into places they shouldn’t, and sneaky insiders. Here’s what companies should do:

Password Management

  • Make sure everyone uses long passwords (at least 12 characters) that mix up letters (both big and small), numbers, and symbols. Think of using a sentence that’s easy for you to remember.
  • Set up extra checks beyond just the password, like fingerprint scans, security keys, or codes sent to your phone.
  • Pick a good password manager, like 1Password, to create, keep, and share passwords safely. 1Password Business is great for companies.
  • Teach everyone about keeping passwords safe – not using the same one everywhere, changing them often, and storing them the right way.

Access Controls

  • Only let people access the info and systems they really need for their work.
  • Assign access based on what someone’s job involves.
  • When someone leaves the company, make sure they can’t get in anymore.

Data Encryption

  • Keep data safe whether it’s being sent or just stored by using stuff like SSL/TLS, HTTPS, AES-256, and so on.
  • Use VPNs and proxy services to keep connections secure.
  • Make sure all devices and their stored data are encrypted.

Security Training

  • Make sure new folks learn about password rules, tricks scammers use, how to browse safely, keeping phones secure, and keeping private stuff private.
  • Test how well people spot fake emails by sending pretend ones.
  • Make staying safe online a regular part of work life with tips, updates, and events.

Sticking to these rules really cuts down on risks from having team members all over the place. Check your safety measures often. Teach everyone to always think safety first. Keep up with the latest on online threats.

Ongoing Awareness Training

It’s really important to keep teaching your team about online safety, especially when they’re spread out across the globe. This means showing them how to work together safely, what to do if there’s a security problem, and keeping them up-to-date on new ways hackers might try to trick them.



KnowBe4 is a tool that helps with teaching your team about staying safe online. Here’s what it offers:

  • It has automatic lessons on things like how not to get tricked by fake emails, keeping passwords safe, and dealing with private information properly. These lessons help everyone get better at avoiding online risks.
  • There’s a feature that sends out fake scam emails to see how your team reacts. It’s a good way to spot weak spots and teach your team more based on what they missed.
  • You can see reports on who clicked on the fake scams, so you know who needs a bit more help learning.
  • You can change the training materials to fit what your team needs to know, including making sure it matches your company’s rules and what issues your international team might face.
  • The training materials are available in different languages, making sure everyone understands the lessons no matter where they are.
  • The content keeps getting updated with information on the newest threats like ransomware, email scams, VPN issues, and more.

Using KnowBe4, you can make sure your team keeps getting better at handling security threats. You can test them with fake attacks to find and fix weak spots before real problems happen.

Secure Collaboration Tools

Google Workspace

Google Workspace

Google Workspace helps teams from all over the world work together safely. Here’s how to make it even safer:

  • Turn on two-factor authentication. This means when someone logs in, they also need to enter a code or use a security key. It’s like a double-check to make sure it’s really them.
  • Be careful with which extra apps you connect. Only add ones you really trust. Always check what permissions they need.
  • Use security keys for logging in. These are small gadgets that connect to your computer or phone and confirm it’s you trying to get in.
  • Control who can copy, download, print, or share your important files with Information Rights Management. This helps keep your data from getting out where it shouldn’t.
  • Use Gmail’s confidential mode to make emails disappear after a while or stop people from forwarding or downloading them.

By keeping an eye on these settings, Google Workspace can be a safe space for your team to chat and share files.

Microsoft 365

Microsoft 365

Microsoft 365 gives you tools to keep your data safe, decide who can see what, and watch out for dangers:

  • With Azure Information Protection, you can label your emails and documents based on how sensitive they are. This means you can keep some things private, only for certain eyes.
  • Customer Lockbox lets you say ‘yes’ or ‘no’ if a Microsoft engineer needs to look at your data. This stops people from sneaking a peek without your okay.
  • Cloud App Security shows you what extra apps are doing and lets you control who can use them. This helps you manage risks from apps you didn’t know were there.
  • Microsoft Defender for Endpoint helps you manage security for all your devices in one place. It looks out for threats and can even handle problems on its own.
  • Communication Compliance in Microsoft 365 automatically checks for risky sharing or potential data leaks, helping you follow rules without having to think about it all the time.

With these tools, Microsoft 365 helps your team work together without worrying about security, no matter where they are.

Regular Pen Testing

Try to find weak spots in your systems by testing them regularly. This includes checking devices, networks, places where you store data online (cloud), and who has access to what.



HackerOne helps companies by connecting them with a worldwide community of hackers who look for security issues in a safe way.

  • HackerOne sets up tests with skilled, good hackers who check your systems for any weak points.
  • These tests can look at websites, apps, networks, devices that connect to the internet, the code that makes your apps work, and more.
  • You can decide what areas you want these hackers to focus on.
  • If they find any problems, they’ll let you know through HackerOne’s system. You’ll get details about the issue, how risky it is, and advice on how to fix it.
  • After fixing the issues, you can have them checked again to make sure they’re really fixed.
  • HackerOne can also set up a program where hackers get rewards for finding and reporting problems that haven’t been found yet.
  • They have over a million hackers from all over the world, which is great for testing systems used by international teams.
  • You can choose to have these tests done just once or keep doing them regularly. The cost starts at around $468 for each test.

By doing these regular tests, you can find and fix problems before the bad guys do. This is really important when you have teams from different places working together online. New ways for hackers to attack can pop up, so it’s good to have experts check your systems often. Using a service like HackerOne means you get to work with top-notch hackers from everywhere to make sure your data and systems are safe.

Secure Backups & Recovery



Veeam helps keep your work safe by backing up all your important stuff, so if something bad happens, like a cyber attack or a system crash, you can get everything back quickly.

Key capabilities:

  • Saves copies of everything from computers to cloud services
  • Protects against ransomware by keeping backups safe
  • Lets you quickly get back single files or whole systems
  • Offers different places to store your backups in the cloud
  • Gives reports and keeps an eye on backups

Benefits for distributed teams:

  • Prevents losing important work from unexpected problems or attacks
  • Quickly gets your work back online
  • Keeps backups safe with encryption, so only the right people can access them
  • Follows laws about keeping data safe and private
  • Makes it easier to handle backups in complicated setups with stuff in the cloud

To make sure your team’s work is safe everywhere, turn on these important Veeam features:

  • Immutable backups: Keeps backups safe from changes, stopping ransomware from messing with them
  • Role-based access control: Makes sure only the right people can do backup tasks
  • Backup encryption: Mixes up backup data so only those with permission can see it
  • Audit logs: Keeps a record of all backup and restore actions for keeping track of things

Using good backup practices, like testing and keeping clear records, helps teams around the world work smoothly without worrying about losing their work.


When teams work together from different parts of the world, there are some special security risks. But, if companies use the right safety steps, they can work together safely, no matter where they are.

Here are the most important things to do:

  • Keep checking for dangers – Always be on the lookout for new risks and regularly check your systems for weak spots. As the ways hackers attack change, your safety plans need to change too.
  • Teach your team often – The people in your team can accidentally cause security problems. Giving them training often, in a way that’s easy to understand and in their own language, can help them spot dangers and know what to do.
  • Use many safety tools – There’s no one tool that can stop every danger. Using a mix of safety tools like VPNs (virtual private networks), antivirus software, password managers, and encryption can make your security stronger.
  • Focus on who is who – Making sure you know who has access to what, and checking their identity, makes managing security easier across different places and devices.
  • Use automation – Having safety rules that work on their own is more reliable than just hoping people remember to follow them.
  • Be ready for problems – Have a plan for how to spot, understand, stop, fix, and recover from security issues no matter where they happen.

By always checking for risks, teaching your team, using lots of safety tools, focusing on identity, automating rules, and having a plan for when things go wrong, companies can work together safely across the world. Even though there are risks, working globally also brings great chances. By making safety a big deal, companies can grab those chances while keeping everyone and everything safe.

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Cam Velasco

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