Best Practices for Impressive Remote Presentations

By Cam Velasco

CEO & Co-Founder
Published: Mar 11, 2024
Refine your remote presentation skills with expert tips on structuring your content, engaging your audience, and navigating technical challenges seamlessly.
A woman giving a remote presentation, displayed on a screen behind her, to an attentive audience.

Mastering remote presentations is crucial for global business success. Make sure to prepare for your presentation by checking your tech, choosing a suitable location, incorporating visual aids, speaking clearly and confidently, and practicing beforehand.

Know your audience demographics and interests, adapting your delivery accordingly. Prepare your environment and check your tech. Craft engaging slides following the 10-20-30 rule. 

Creating effective remote presentations requires technical readiness, audience understanding, engaging content, clear delivery, and thorough practice. These best practices can help you achieve better teamwork across the globe.

Research Audience Demographics

Find out about the audience’s company, what they do, their job roles, how experienced they are, where they’re from, their time zones, and how well they speak English.

This helps you make your presentation just right for them, using examples they’ll understand and pacing it well.

Adapt Delivery for Cultural Norms

Consider cultural communication norms to prevent misunderstandings. When addressing a global audience, prioritize clarity, avoid slang, and utilize easily understandable visuals.

Facilitate Two-Way Communication

Encourage questions and feedback during and after your presentation to ensure clarity and address audience needs effectively.

Setting Up for Success in Remote Presentations

A top-down view of four individuals engaged in a business meeting around a wooden table, with their hands pointing at colorful graphs and charts on papers, indicating a data analysis session directed for remote presentations.

Preparing Your Environment

Optimize your remote presentation space for success by choosing a quiet, clutter-free area for minimal distractions. Ensure good lighting for clear visibility, positioning yourself near a window, or using a lamp.

Place your camera at eye level and keep some notes accessible without blocking the view. Conduct thorough tech checks in advance to address any issues. 

These strategies create a professional environment that enhances engagement and captivates your audience.

Tech Check

Prepare for your presentation by selecting and familiarizing yourself with the software you’ll use. 

Consider your presentation’s requirements and choose the appropriate software, whether it’s for simple slide sharing or interactive features like Zoom, Teams, or WebEx

Ensure seamless integration with your computer by testing audio, video, and screen-sharing functionalities. Opt for a wired internet connection for reliability, minimizing potential interruptions during your presentation. 

Conduct a thorough test run to identify and address any issues with slides, video, or audio clarity. Lastly, establish a contingency plan in case of internet disruptions, ensuring you can confidently deliver your presentation without technical setbacks.

Crafting Your Remote Presentation

Planning and Structuring

Ensure your remote presentation is easy to follow by beginning with a clear plan, focusing on 3-5 key ideas to guide your talk. 

Craft a compelling narrative by starting with basics, gradually adding details, and concluding with a recap of the main points. 

Organize your points logically, progressing from simple to complex, and use clear transitions between ideas. Signal topic changes with phrases like “Next, we’ll talk about…” to maintain audience engagement. 

Manage your time effectively to avoid rushing or dragging out segments. Adhering to this structured approach will captivate your audience throughout the presentation.

Designing Engaging Slides

Design compelling slides for your presentation with these tips: Opt for simple, clean templates and colors aligned with your company’s branding, avoiding distracting backgrounds.

Incorporate clear images and graphics to enhance comprehension, especially for illustrating data with graphs and icons. Ensure legible text by using at least a 30-point font size and contrasting colors, avoiding overcrowding slides with excessive text. 

Maintain a balanced layout by leaving sufficient space on each slide to prevent clutter. 

What is the 10-20-30 Rule?

The 10-20-30 rule is a handy guide for making your presentation sharp and to the point:

  • Stick to 10 slides max – This makes you focus on only the most important stuff.
  • Keep it under 20 minutes – This helps prevent people from getting bored or distracted.
  • Use at least a 30-point font – This makes sure everyone can read your slides.

Following this rule helps keep your presentation clear, quick, and easy on the eyes, which means people are more likely to pay attention and remember what you said.

Delivering Your Presentation

Two individuals working on laptops in a vibrant co-working space with plush leather chairs and lush green plants in the background.

Engaging Your Audience

Engage your remote audience effectively by leveraging interactive tools like chat features for real-time interaction, polls/surveys for active participation, and audience storytelling to foster a sense of community. 

Inject humor where appropriate and share brief personal anecdotes to emphasize the relevance of your topic. These strategies prevent monotony and transform your presentation into an engaging dialogue while ensuring brevity for effective delivery.

Perfecting Your Delivery

Vary your voice to maintain engagement, ensuring clarity and an optimal pace. Maintain eye contact by positioning your camera at eye level and consider standing to enhance posture and breathing. 

Prioritize good lighting to present yourself confidently on screen. These simple adjustments will elevate your delivery, leaving a lasting impression on your audience.

Handling Q&A Sessions

Maximize the effectiveness of your Q&A session with these strategies: Anticipate common inquiries in advance and establish clear guidelines for asking questions to maintain order. 

Verbally articulate each question before providing concise yet informative responses. Address off-topic queries tactfully, redirecting focus back to your presentation’s key points. These practices ensure a smooth and productive exchange with your audience.

Common Pitfalls to Avoid

Giving a remote presentation can be tricky. Here are some mistakes you should try to avoid to ensure your presentation is clear and engaging.

Failing to Rehearse Properly

Not practicing your talk can lead to a messy and unsure delivery, always remember to practice out loud with your slides several times to get comfortable and keep your talk within the time limit.

Reading Directly From Slides

Just reading from your slides can make people lose interest and make you seem less knowledgeable, keep in mind using your slides as a visual aid, not a script. Look at the camera often to connect with your audience.

Inappropriate Pacing

Going too fast can confuse people, and going too slow can bore them. Keep a steady pace and watch for signs from your audience to see if you need to speed up or slow down.

Technical Glitches From Improper Preparation

Not checking your tech can lead to problems during your presentation, so do a full tech check in advance. Have a backup plan for tech issues.

Poor Time Management

Not planning well can make your presentation run over time or end too suddenly.

Rehearse to know how long each part takes. Sum up your main points at the end if you’re running out of time.

Avoiding these mistakes will help you give a smooth and professional presentation that people will remember.

Practice Makes Perfect

To wrap up, you need to practice a lot. Even if you’re great at making slides or speaking in public, you can’t just wing it. 

Practicing helps you fix any issues and makes sure you can deliver your presentation smoothly.

Do a Full Dry Run

Practice your presentation thoroughly to gauge its duration and flow. Mimic a real scenario by identifying sections that feel rushed or prolonged, refining slide transitions, and adjusting your gaze towards the camera. 

Enhance your comfort level with the content and observe your delivery, making modifications to your tone and minimizing nervous behaviors. Monitor your pace and consider adjustments to ensure an optimal delivery.

Rehearse Your Presentation Space

Verify the functionality of your equipment, including the computer, microphone, and internet connection, in that environment. Acclimate yourself to the room’s acoustics and fine-tune your speaking volume accordingly. 

By rehearsing in the authentic setting beforehand, you can preemptively address any potential issues and prevent last-minute surprises during your presentation.

Get Audience Feedback

After practicing by yourself, do a run-through for coworkers, friends, or family (in person or over a call). Ask them about:

  • Parts they found confusing
  • Times you seemed unsure or distracted
  • If you spoke at a good speed
  • Any tech or sound problems they noticed

Use their feedback to make your presentation even better.

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Cam Velasco

CEO & Co-Founder

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