5 Time-Saving Apps Every Leader Should Know

By Cam Velasco

CEO & Co-Founder
Published: Mar 27, 2024
Streamline your leadership tasks with these top time-saving apps.
Over-the-shoulder view of a person using a stylus on a tablet displaying various drawings.

Being a leader means efficiently managing your time and tasks, and luckily, there are apps designed to help. Here’s a quick overview of five time-saving apps every leader should know about:

  • Sunsama: Integrates with tools like Asana and Trello for task management, offers an easy-to-use calendar view, and has features for time tracking and delegation.
  • Todoist: Compatible with Google Calendar and Dropbox, it’s simple to use and great for prioritizing tasks and collaboration.
  • Notion: Works with Google Calendar and Slack, offering a drag-and-drop interface for organizing work, plus templates and dashboards for leadership.
  • TripIt: Integrates with email and calendar services to manage travel plans easily, with features for sharing itineraries and tracking expenses.
  • Noisli: Pairs with apps through Zapier to provide customizable background sounds to improve focus during work.

Each app has unique features tailored for leadership needs, offering a range of pricing and integration capabilities to fit different budgets and workflows.

5 Time-Saving Apps Every Leader Should Know

Hand holding a Samsung smartphone with a variety of apps on the screen, with a snowy background.

1. Sunsama

Sunsama is a great app for leaders who have a lot to do and need to keep track of it all. Let’s break down why it’s so helpful:

Integration Capabilities

Sunsama works well with tools you might already use, like Asana, Trello, Gmail, and Outlook. This means you can start using Sunsama without having to change how you work. It’s really handy for leaders who need to work with their team.

Ease of Use

The app is easy to get the hang of. It shows your tasks, meetings, and reminders in a simple calendar view. This makes it quick for busy leaders to see what they need to do and when.

Features for Leaders

Sunsama has some cool features for managing your time:

  • Tools to share tasks and see how they’re going
  • A way to plan how long tasks should take and track the actual time spent
  • Helps you see where you might be wasting time

These features are great for leaders who want to be more efficient and delegate work to their teams.

Availability and Pricing

Sunsama has a free version for small teams and paid plans with more features. There’s also special pricing for big organizations. This makes it easy for leaders to find a plan that fits their budget.

Overall, Sunsama is a useful app for leaders looking to manage their time better. It’s easy to use, works with other tools, and has features that help with leadership and time management.

2. Todoist

Integration capabilities

Todoist is one of the best time-saving Apps since works well with a bunch of tools you might already use, like Google Calendar, Dropbox, and Zapier. This means you can add Todoist to your routine without much hassle.

Ease of use

Todoist is super easy to figure out. It’s made to be simple right from the start, with a clear task board that helps you keep everything in order.

Features specific to leadership needs

Todoist has a few important features for leaders:

  • You can pick the most important tasks and give them to your team to handle
  • It’s easy to work together with your team on projects
  • You can customize it to show tasks that need immediate attention or are due soon

These tools help leaders spread out the work, make sure things get done on time, and keep the team working together smoothly.

Pricing and availability

Todoist has a free version and also paid plans with extra stuff. Whether you have a small team or a big one, you can find a plan that doesn’t break the bank.

3. Notion

Integration capabilities

Notion works well with tools you might already be using, like Google Calendar, Trello, Slack, and Zapier. This means you can easily add Notion into how you work already.

Ease of use

This app is straightforward to use with its drag-and-drop setup. You can quickly make task lists, wikis, calendars, and more to keep your work organized.

Features specific to leadership needs

Notion offers features great for leaders who are looking for time-saving apps, like:

  • Ready-to-use templates for different teams
  • Custom dashboards to keep an eye on everything
  • Safe spaces where you control who sees what
  • A log to track team activity

These tools make it easier for leaders to hand off tasks, get teams working together, and handle big projects.

Pricing and availability

Notion has a free plan for personal use, affordable options for teams, and special pricing for big groups. This means leaders can pick a plan that fits their team’s size and budget.

4. TripIt

Integration capabilities

TripIt works well with many email and calendar services like Google Calendar, Outlook, and Gmail. This means you can easily add your travel plans to TripIt without typing them in yourself, just by using the email and calendar tools you already use every day.

Ease of use

TripIt is one of the straightforwardest time-saving apps to use, with a simple app and website that shows all your travel plans in one spot. Leaders can quickly look up their trip details, share them with others, get reminders, and more, all without any trouble.

Features specific to leadership needs

TripIt has some handy features for leaders:

  • Easy sharing of travel plans with assistants and others who help organize trips
  • Alerts about changes to flights, hotels, and car rentals
  • Checks for schedule conflicts between trips and other events
  • Tools to track how much you’re spending on travel

These features help leaders manage lots of travel, keep their team up to date, and make travel plans more efficient.

Pricing and availability

TripIt comes in both free and paid versions. The free version has a lot of what leaders need. The paid version adds extra features like special alerts, support for planning for multiple people, and tools to look at travel spending. There’s also a company account option for TripIt Pro.

5. Noisli

Integration capabilities

Noisli works well with other apps like Todoist, Trello, Asana, and Slack through a tool called Zapier. This means you can make Noisli and these other apps work together without a lot of extra steps.

Ease of use

Using Noisli is super simple. You can mix different sounds to block out noise and help you focus. It’s got easy options like “Coffee Shop” or “Rainy Day” to start fast.

Features specific to leadership needs

Noisli helps leaders in a few important ways:

  • It lets you block out annoying noises so you can focus during meetings or when you need to concentrate.
  • You can make your sound mixes to help you stay focused.
  • Share your favorite sound mixes with your team to help them focus too.
  • Use timers for breaks or to work hard for short bursts.

These features are great for leaders who want to help their team focus and have a good balance between work and breaks.

Pricing and availability

Noisli is free for basic use but also has paid plans without ads for more features. This means leaders can pick what works best for their budget. There are also options for big companies.


Close-up of a smartphone screen displaying various app icons, focusing on the phone's edge.

Being a leader means you’ve got to be smart about how you use your time. It’s all about getting things done and hitting your goals. The good news is that some apps can really help with this. We talked about 5 apps that are great for leaders because they tackle the big stuff:

  • Keeping track of what needs to be done: Apps like Sunsama and Todoist are awesome for making sure you know what’s on your plate, handing off tasks, and keeping projects on track. They remind you of what needs attention and help everyone stay on the same page.
  • Working together: Notion is perfect for team stuff. It makes it easy to share information, keep everyone updated, and manage big projects without a headache.
  • Sorting out travel plans: TripIt keeps all your travel info in one place. It grabs your plans from emails and calendars and tells you if anything changes. This saves a lot of time and stress.
  • Staying focused: Noisli helps you tune out the noise so you can concentrate. Whether it’s for you or your team, creating a good work vibe is key.

Trying out even one of these apps can make a big difference in how you manage your time. They fit right into how you already work and have special features just for leaders. Plus, they won’t break the bank.

By using these tech tools, leaders can do more each day, grow their business, and hit their targets faster. The time you save lets you focus on guiding your team, sparking new ideas, and making real connections.

A professional woman with curly hair, wearing a beige blazer over a white shirt, smiles while holding an open folder. The background has a promotional text stating 'HIRE FULL-TIME MARKETERS FOR JUST $5/HOUR' alongside the Flowwi logo, emphasizing outsourced staffing from South America.

Related Posts:

Cam Velasco

CEO & Co-Founder

Unlock your marketing potential with Floowi

Share This